Power generation related projects are subject to a myriad of HSE and Risk Management requirements throughout the system life-cycle, and for a range of project types. Projects involving outages are subject to tight seasonal time window constraints with little room for error.
The challenge was to provide Project Managers with an integrated, easy to follow yet scalable approach to HSE and Risk Management that fits their project delivery methodology, and is scalable to different projects. The team clearly wanted to further enhance the safety of subcontractors, with a clear interface to contractor management.
Our client engaged Nova Systems (Nova), based on its experience in safety-critical systems, risk management, and project management. The first objective of this engagement was to perform a gap-analysis to provide solution options, and the second objective was to develop the client preferred solution.
Nova’s Systems Engineering Consultant identified the key stakeholders, project interfaces and developed a set of ~50 solution requirements using a basic set of project scenarios. The requirements served to quickly resolve differences in needs, and to ensure all stakeholder requirements were identified. The gap-analysis identified up to 70 processes that potentially needed integration, and also examined past projects for best-practice. In parallel, a contractor management system was under development and an interface was required to be defined.
Scalability was provided by an up-front decision on the “Project HSE Risk Rating”, using clear criteria. The decision was recorded and then used as a key to activate relevant steps later in the process. A second decision point was based around the contracting strategy decision, i.e. who is the Principal Contractor.
Initially a skeleton solution architecture was developed as a flow of key steps, and then detailed functionality added until all requirements were met. The final solution was a single step-by-step Project HSE and Risk Integration Procedure that included thirteen easy-to-follow steps over four project stages. To meet client policy, a set of Key Performance Indicators (KPIs) were added to complete the product.
Providing managers with a single user-centric, step-by-step approach to HSE and Risk Management not only reduces their overhead, but makes for a more integrated and effective safety and risk program. Guidance must be simple to ensure that the framework and processes are readily adopted
Using a basic set of solution requirements was effective in resolving needs early in the development.